Position: Programme Accountant at WWF
Date: September 2023
Location: Dar es Salaam
Grade: A3
Reports to: Accounting Unit Lead
Supervises: None
Overview:
We are seeking a dedicated Programme Accountant to join WWF team in Dar es Salaam. As a Programme Accountant, you will play a pivotal role in ensuring effective financial management of our TCO Programs and projects. Under the guidance of the Accounting Unit Lead, you will oversee financial operations, budget management, and compliance with donor and WWF policies and standards.
Major Functions:
Under the directives of the Accounting Unit Lead, your responsibilities will include:
- Providing hands-on support to the Finance team on financial and operational matters to ensure the efficient management of TCO Programs and projects.
- Overseeing the implementation of donor and WWF’s operational policies, procedures, standards, and systems, including budget management, financial reporting, and audits.
- Supporting and coordinating the development of program operational, strategic, and business plans and ensuring their effective implementation.
- Performing other duties as directed by the Project Finance Lead and TCO Finance Manager.
Major Duties and Responsibilities:
Program Budget Management:
- Managing program expenditures to ensure full funding and appropriate allocation.
- Collaborating with project technical staff and the TCO Finance Manager on budgetary matters and donor disbursements.
- Updating and ensuring the comprehension of financial management issues among technical staff.
- Monitoring spending to prevent over-expenditure and ensure alignment with approved budgets and work plans for all projects within your portfolio.
- Coordinating regular financial reviews based on work plans and expenditures to maintain project activity timelines.
Financial Management and Accounting:
- Leading the preparation and timely submission of financial reports for review and approval by the Project Finance Lead or Finance Manager, as per contract requirements.
- Managing critical program documents, including invoices, contracts, vouchers, and other related materials in compliance with Field Accounting Manual and donor guidelines.
- Ensuring procurement activities adhere to relevant laws and procedures, including the field accounting manual and donor requirements.
- Reviewing and reconciling expenditures recorded in your portfolio’s projects on a monthly basis to confirm accurate charges and prevent negative expenditure lines in the TB (Trial Balance).
- Monitoring staff travel accounts to ensure timely and accurate retirement of advances and posting into the system while maintaining an up-to-date aging report with no outstanding balances.
Program Audits:
- Organizing program audits, including document preparation for internal, external, and donor audits.
- Collaborating with internal and external auditors on income-related and other audit-related matters assigned by the TCO Project Finance Lead.
- Facilitating on-site visits for auditors and assisting in responding to audit reports and implementing recommendations.
General Responsibilities:
- Undertaking official duties as assigned by the Finance Manager, WWF Country Director, or their designate as needed.
Profile:
- University degree in Accounting, Commerce, Business Administration, or related field.
- Full accounting qualification such as CPA, ACCA, or equivalent is advantageous.
- Three to five years of experience working with financial/accounting systems in a major international organization/NGO (e.g., USAID accounting).
- Demonstrated skills in developing finance and accounting policies, procedures, and systems in an international NGO context (private sector experience also considered).
- Strong knowledge of fund accounting, including reporting requirements of major bilateral aid agencies.
- Hands-on knowledge of major ERP software is a distinct advantage.
- – Proficiency in English, with knowledge of local languages considered an asset.
Working Relationships:
Internal:
- Regular interaction and close collaboration with the Finance Manager, Project Finance Lead, and project and Tanzania Country Office staff.
External:
- Interaction with external stakeholders, as required, in collaboration with the Finance Manager.
Note: This job description outlines primary responsibilities and reflects the proactive tasks expected of staff. Additional duties may be assigned as necessary to meet organizational needs.
How to Apply:
Interested candidates should submit a complete application including a Cover Letter and CV with contact details of three referees. Please address your application to the Head of People & Culture and send it via email to: hresources@wwftz.org by Thursday, 5th October 2023, at 3:30 pm. Only shortlisted candidates will be contacted. Female applicants are encouraged to apply.
WWF is an equal opportunity employer committed to building a diverse workforce. We maintain a zero-tolerance policy towards fraud and corruption. If you encounter any such incidents, please report them by sending an email to fcci@wwftz.org.